Precision Planners offers full life-cycle meeting planning services or ad hoc planning services, depending on your meetings’ goals and needs.  Our professional meeting planning services are segmented into four main phases:

Each phase has key elements that we execute to ensure that meetings run smoothly, effectively, on budget, and with measurable successful outcomes. A comprehensive strategy and management plan will be prepared to ensure the smooth delivery of all meetings and associated details. We will tailor the steps within every phase of the plan to each event’s specific requirements to include a list of all tasks to be accomplished and a master timeline with critical dates. Our use of standardized practices, the latest industry tools, and our vast experience within the meeting planning industry enable us to deliver the highest possible level of service and return on investment for our clients.

Our Services Include:

  • Strategic meeting design and meeting framework build-out, according to budget and goals of the meeting
  • Digital/Virtual Event Services
  • Sustainable Meeting Planning, Green Meetings, and Corporate Social Responsibility
  • Trade show and Exhibit Management
  • Hosted Buyer Programs
  • Site selection (City/site/venue)
  • Hotel contract negotiation - resulting in savings, cost avoidance, and risk mitigation
  • All meeting planning logistics: sleeping rooms, conference space, food and beverage, audio visual, staging and production, agenda development, meeting materials, printing, signage, security, decor, etc.
  • On-site logistics
  • Event Outreach: Online attendee registration, strategic communications, and event branding
  • Speaker/entertainment bookings
  • Extra-curricular events/Guest programs
  • Meeting Wrap-up and Post-event Support: invoice reconciliation, event feedback/evaluation, and post-event marketing


Please contact Precision Planners to request a proposal so that we can customize a quote for you, based on your event specifications and needs. We look forward to learning more about how your  goals and objectives align with the professional meeting planning services that we expertly provide.

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